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1. When should I use Teams?

Teams should be used for all internal meetings between City employees.

2. What can Teams do?

Microsoft Teams has many capabilities for online collaboration:

• Chats (instant messaging)
• Meetings and conference calls
• Online collaboration
  • Share files
  • Create teams and channels
• What else can Teams do?

3. How do I host a meeting in Teams?

The easiest way to schedule a Teams meeting is to use Outlook

1. Open Outlook
2. Navigate to your calendar
3. Click New Teams Meeting at the top of the screen
4. Fill out your meeting details as usual
5. Once you’ve finished and clicked Send, all attendees will receive a link to join the meeting in Teams. The meeting will also appear in the Calendar section of Teams for all attendees.

4. Can I invite people not in the organization?

Yes, Teams has the capability to invite guests if they have a valid email address. Invite them by entering their full email address in the To field when scheduling a Teams meeting.

5. Can I conference into a Teams meeting using a phone?

No, Teams only allows participants to join a meeting via computer or the Teams mobile app. If you have accessibility needs, please contact IT for assistance.