CARE
About
Our CARE program provides your child with a fun and social after school option. Children participate in a variety of crafts, games and outdoor activities. There is time for a snack (not provided) and dinner (provided at no additional charge), and to do homework.
Communication
The primary means of communication regarding the Charlottesville After-School Recreation and Enrichment (CARE) program is via email. Please submit all changes of any phone numbers, emails, work history, emergency contacts, etc. to program management staff at care@charlottesville.gov. Registration for the program is on a weekly basis. We ask that parents register their child/children by noon on Monday for the week of the program. If your child is experiencing problems during the program, we will call the phone numbers you have submitted on your Emergency Contact Form (PDF). Please email our staff with your completed emergency contact forms.
CARE does not provide any transportation to Crow Recreation Center. It is the parents’ responsibility to arrange for transportation. Children attending Walker Upper Elementary School can walk to Crow Recreation Center.
Walking Arrival
Children who walk to Crow Recreation Center will be greeted by a staff member. Staff will mark each camper as “present” on the Daily Attendance Sheet. If your child is arriving by walking, please communicate this with program staff so we know to wait for your child outside.
Parent / Guardian Drop-Off
If a child is dropped by a parent/guardian, you must walk your child into the building and mark your child present by signing your name on the Daily Attendance Sheet located at the welcome table. The welcome table is where you will sign your child in and out each day and receive important information regarding your child and the program.
Parent / Guardian Pick-Up
Children may only be picked up by parent/guardians or an authorized person listed on their Emergency Contact Form. If a staff member is unsure of who you are, you will be asked to show a photo ID when picking up your camper.
Late Pick-Ups
CARE ends promptly at 6:00 pm or 5:30 pm on teacher workdays. You are considered late when you have not picked your child up by 6:00 pm or 5:30 pm on teacher workdays. If one hour or more has passed after the end of CARE and you have not picked up your child and you and all emergency contacts are unreachable, police will be contacted. The following procedures are in effect if you do not pick your child up by the end of CARE:
- 1st Offense - If you are late you will receive a verbal warning for your first offense. The instance will be documented on the Late-Pick Up Form. The form will then be attached to your child’s Emergency Contact Form (PDF).
- 2nd Offense - The instance will be documented on the Late Pick-Up Form and you will be charged a late fee at $1 per minute past closing. Payment is due at the time of pickup.
- 3rd Offense - You will be issued a letter from the Program Management office discussing the issue of late pickups and your program status will be evaluated.
A nutritious dinner will be provided for each camper through the United States Department of Agriculture (USDA) Food Service Program at no additional charge. If for any reason a child is unable to eat the meal provided by the program, it will be necessary for you to provide your child with dinner, either at CARE or after CARE.